Location-Based Attendance Tracking With Geofencing

2021-06-25 by karoline steward

Due to the popularity of Covid-19, companies have shifted their office work to a "work from home" model. Telecommuting has become the only option for job retention in organizations. As a result, it is widely accepted by managers and employees alike. But what is the task of the HR department? How can employees monitoring and tracking done when working remotely? HR teams in all companies need to turn to a new technology, location-based presence tracking with geo-fencing.

What is geo-fencing, and how is it used to mark automated attendance?

Geofencing can be defined as a virtual perimeter constructed using the latitude, longitude, and radius of a specific location.

This approach may be useful for tracking the presence of employees. A specific location would be delineated for each employee, and presence would only be retrieved when entering and leaving this delineated area.

The advantages of using geo-fencing to mark the presence of employees?

There is no doubt that geofencing has become an invaluable aid for HR teams to employee time and attendance tracking.

Let's take a look at the main benefits.

  • Geofencing is not limited to entering only arrival and departure time information.
  • It tracks the location of employees in real-time through integration with GPS.
  • Avoid the old-fashioned method of recording attendance on paper and in Excel sheets.
  • Eliminates the need to calculate attendance and absenteeism at the end of the month.
  • Ability to create multiple fences with meaningful geographic boundaries
  • Automatic notification of session start and end
  • Ability to use multiple campuses
  • Automatic notifications when employees enter campus boundaries
  • Global employee attendance reporting

Automated attendance tracking based on location and job status

Workstatus is a GPS-based time tracking software that has a built-in geofencing feature. To use this feature, administrators must register all employees' restricted areas in the software and enable automatic daily attendance updates. Whenever an employee enters or leaves a restricted area, the administrator or HR team is immediately notified. This prevents employees from falsely claiming to be on-site and working on their current project, unlike other geolocation software.

Workstatus is more advanced software that also includes an employee tracking feature. The purpose of the employee tracking feature is to keep track of current projects and their productivity. Therefore, it can be said that this software does not give any opportunity to avoid work.

The software is not limited to determining geographical coordinates and includes more than 14 features that will help you far more than automatic attendance tracking. The numerous features include GPS tracking, geo-fencing, project management, detailed reports, payroll, and much more.

Integrating GPS tracking in Workstatus helps administrators track the location of employees in real-time. This way, the software is not limited to remote mode but can also be used to track employees in the field when the office is reopened.

Final words

It must be admitted that the guidelines for telework modules are disturbing, as they completely change the work culture. However, this pandemic leaves no room for further progress for the company. As a result, the employees are satisfied with the telework model. Lockdown gave the HR team and management a bonus - GPS tracking software with geofencing capabilities that removed the burden of managing excel sheets for employee attendance.

The HR department receives instant notification of employee sign-ins and sign-outs, and attendance data is recorded and stored. In this way, there is no room for error in attendance recording, as the software only receives information for areas with geo-fencing. However, if a company chooses advanced software such as Workstatus, it can track the productivity of its projects. This could be a boost given news of a recent lockout extension.

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