How To Keep Your Cloud Space Organized

Most people have up to 60% of their lives stored in the cloud, usually in the form of work and personal documents, family photos, backups of contacts and text messages, and more. We rely on cloud computing more and more these days, especially with today’s personal and business solutions running in the cloud.

Storing a lot of files in the cloud is easy. Keeping your cloud space organized is another story. It is easy to upload everything to the cloud; the real challenge is retrieving those files when you need them. What you need to do is maintain order in the cloud, and here are the best tips and tricks to use.

Divide and Conquer

Don’t store files from multiple sources – and related to multiple things – in the same cloud space. Yes, you can use a single Google Drive account for all of your files, but you still need to divide them into folders based on their sources and what they are about.

For example, it is not uncommon for professionals to return to school in pursuit of a master’s degree. Top universities like Suffolk University Online are making various online courses and programs available. Going back to school means getting school-related files to store as well.

Mixing school- and work-related files will only lead to more trouble in the future. instead of taking this route, make two main folders marked “School” and “Work” and simply organize files according to the folder they belong to. This makes finding files later really easy.

Filter Before Uploading

Uploading everything – with the intention of sorting files later, once they are stored in the cloud – is also a bad habit to get into. Yes, it may work for the first few uploads. However, there will be a time when you simply don’t have the energy to sort files after they are uploaded; that’s when things will start to fall apart.

Once you have your cloud space filled with junk files, cleaning the storage space is even more difficult to do. You will keep adding more files, sometimes without knowing what you are actually storing in the cloud, and you will run out of space before you know it.

This will lead to another problem: cost. Running out of cloud storage space means paying more for extra storage.

Use Search

There is one main task you cannot neglect when using cloud storage, and that is making your files searchable. Using a file naming convention that you can remember, making the content of the files searchable, and making sure that the cloud space you use can index those files are handy.

The next time you need to find a particular file, you can rely on the search tool for help. Rather than spending a lot of time opening every folder manually, you only need to type in a relevant keyword and find the file (or files) you need in an instant.

Follow these tips and you will never run into cloud storage issues. Yes, you will eventually use up all of the allocated storage, but it will be a while before you hit that limit. More importantly, you will end up with a full but fully organized cloud space.