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How To Keep Your Company's Sensitive Information Protected Both Online And Offline

2015-01-21by Anita Ginsburg

Each year, companies spend millions in legal fees and recovery efforts whenever a data breach occurs. As a result, companies have stepped up their security efforts and have revisited how they protect sensitive information both online and offline. Here are some ways to keep your company’s information safe and secure both on and offline.

Encryption

One of the easiest things to do secure data is to utilize encryption services. If operating a website as part of the business, there are encryption technologies that can be used to secure the site and any communications disseminated from the domain. There are also encryption technologies that can be used with any email provider.

Get Rid of Old Records

Some criminals don’t have to work as hard to locate information. Disposing of old records by shredding or investing offsite storage services is a great way to prevent unauthorized access to old data and sensitive customer information. Assigning a shredding schedule to occur periodically is often a good place to start. Some companies allow you to leave a shredding container on site for a period of time and take care of it for you.

Firewall

Make use of a firewall solution. In installing a firewall, one can avoid malware and hacking activity. Firewalls are definitely not foolproof, but they do offer an added layer of security. Making sure that the firewall is always on offers a great deal of security for those concerned about security.

External Hard Drive

Using an external hard drive is another option. Storing old files offline in a device like an external hard drive can be very useful as a part of a backup plan. Some choose to store all sensitive data offline to protect customer records.

Change Passwords

Passwords are an additional resource. Remembering to rotate passwords regularly and using a variety of passwords can make it difficult for data to be inappropriately accessed and shared. The password information should be stored completely offline in the event that the hard drive is accessed by a hacker or a thief.

Lock Up Files

Locking up certain types of files in an office setting is an additional step to prevent unauthorized access. Keeping the files locked securely in a dedicated file room and implementing policies that restrict files from being stored anywhere outside of the designated area keeps files secured.

 

In implementing a comprehensive security plan, it is easier to prevent files from being accessed both online and offline. Securing customer and sensitive data is the next frontier in preventing data breaches from ever occurring. Hiring a security consultant to devise a plan offers an added layer of protection for company files.

 

Informational credit to Paper Recycling & Shredding Specialists.

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Anita Ginsburg

Anita Ginsburg is a Freelance Writer

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