Lower Costs And Increase Productivity With Cloud Computing

Taking business to the cloud has many benefits. On the surface, it means less clutter in the office, as you can get rid of large clunks of hardware for employees to use. You can also cut down on IT maintenance and other services related to having computers in your office. However, what may truly be the best part about taking your business to the cloud is that it increases workforce productivity. When you have a service that doesn’t only just help you save money, but it also helps to make you more, that’s when you know it’s worth making the change. Here are some ways that the cloud increases workforce productivity around the office.

Quicker Responses

In a blog post on Deputy.com, Kristin Harris writes:

"It’s not just the cost savings that benefit businesses when switching to cloud products. The time savings are huge. For a business owner/manager, this means not having to spend the evenings and weekends poring over manual spreadsheets just to keep your head above water."

There’s no time to waste in the business world, yet it seems like there is always something that slows down your proceedings. For example, if employees are not sure of what they should be doing or how they should go about a task, it may take hours, or even days, to get it fixed. This can cause a major halt in overall productivity and production.

Luckily, the cloud changes this. It makes it much easier to collaborate and move past small hiccups to ensure that they don’t become larger problems. Right from the cloud, employees can quickly get in contact with one another and determine the best course of action to move forward. This means more productivity, and less downtime, which is great for any business.

Less Confusion
Another problem in the business world is confusion that comes when working on a project. An employee may accidentally do the wrong task, and it could take quite some time for everyone to get back on the same page, fix the problem, and move forward. This is a lot of wasted time, and even wasted effort on behalf of all of the employees.

When cloud networking is integrated into a business, it makes for less confusion that would require back-and-forth messaging. Instead, the employees can quickly find the answers to the questions that they have, and then move forward with the task at hand. In the event that someone isn’t doing something right, other employees can immediately see the progress, put a stop to it, and get it back on the right path. Less confusion is certainly a beneficial asset that cloud services brings to the table.

Have The Right Resources For Your Staff
Cloud services will help an estimated 82% of businesses save money by ensuring that you aren’t noticing errors that would be associated with staffing. For example, there may be times when you have too many people on staff and not enough business to warrant it. On the other hand, you may have times when you are understaffed, only to find out that you have a rush of customers that requires more employees are needed.

With cloud software, managers and owners can easily overlook their staff to make sure that they always have the right amount of people working. In the event that the numbers don’t line up, they can quickly adjust it and their employees will be notified within minutes. When your staff is properly assigned, you can drastically cut back on paying for their time when it’s not needed.

Work From Anywhere
What’s even better about the ability to manage your employees is that you can do so right from your mobile device. Many of these cloud computing services can easily be controlled from a smartphone or tablet, making it even easier for managers and business owners to make changes to the staff as necessary. In addition, employees can access the cloud from their smartphone or tablet as well, which means they’ll be able to access work files at work. Although there should be a line between work and personal time, it’s beneficial for businesses to know that employees could work from anywhere if they truly needed to.

Less Issues With Hardware Systems
Having a problem with hardware in your office can be a complete disaster. It will slow down productivity, it requires that you call a technician in, and it means lost and maybe even lost clients for the day. However, cloud systems put an end to this. With cloud services, there is not as big of a need for these large hardware systems. In most cases, cloud information is saved on a server with many backups that will continually protect your information. And because cloud services are expected to grow by 28% per year over the course of the next decade, it's easy to see that people would rather trust their vital information here instead. With less concerns about the hardware malfunctioning, the business can keep running as efficiently as possible.

Cloud services are changing the way businesses interact. It’s cheaper to run and provides quick payoff returns, and it also can help the business become much more productive. For businesses that have yet to make the switch to the cloud, it’s time to do so before other companies are simply too far ahead.